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Procurement

IT Procurement Consulting

Procurement

IT Procurement Consulting

Legally Compliant IT Procurement

Public authorities award contracts worth hundreds of billions of euros annually. Legal certainty and economic efficiency of procurements, as well as considering sustainability aspects, play a central role. Proper and comprehensive procurement planning is essential for a smooth process - ensuring efficient and legally compliant procurement while avoiding pitfalls, complaints or cost overruns.

Procurement of ICT Services: Legally Compliant and Product-Neutral

The procurement of telecommunications (TC) and information technology (IT) services proves to be particularly complex. As with any procurement, extensive legal regulations must be observed to ensure legal security and prevent unsuccessful bidders from challenging the award. Even minor procedural or procurement errors can have significant negative consequences.

Equally important are a profound technical understanding and up-to-date market knowledge in the ICT sector. We ensure that tenders are technically tailored to the specific requirements, avoiding expensive and unnecessary maximum solutions. Conversely, our technical expertise guarantees that procurements meet all required functionalities and desired performance.

Our manufacturer and product neutrality, combined with our comprehensive ICT expertise, is your guarantee. We make your ICT procurement fair, transparent, and free from favoritism or discrimination - in compliance with all applicable laws and regulations.

Our Services and Expertise

  • Selecting the Right Procedures for Your IT Procurement

    We analyze your requirements and support you in planning your IT procurement, considering technical and legal requirements.

    Preparation:

    • Clarify cooperation, create procurement files
    • Inventory, requirements/concepts, market analysis
    • Economic feasibility studies, migration strategies
    • Contract reviews, creation of lots, negotiation strategies

    Preparation of participation and award documents:

    • Participation documents, application conditions
    • Service description, price sheet, evaluation scheme, award formula
    • Support with contracts according to EVB-IT or customized agreements

  • Evaluation of incoming offers and support in contract negotiations

    We further support you in evaluating the bids received and assist you in contract negotiations.

    For the actual contract award, we offer a full range of services tailored to your needs:

    • Preparation of the contract notice and evaluation of participation requests
    • Responding to bidder questions and evaluating bids
    • Preparing and conducting contract negotiations
    • Preparation of the award recommendation

  • Compliance with binding deadlines

    Once the contract has been awarded, we work with you to ensure compliance and promptly resolve any irregularities that may arise. We focus on meeting binding deadlines and, of course, guarantee absolute confidentiality.

    For us, the work doesn't stop after the award. We also manage the implementation for you:

    • Project management during implementation
    • Execution of contract/service management, acceptance of services
    • Support with contract amendments and price negotiations
    • Assistance with the introduction of operating processes (e.g. in accordance with ITIL)
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